SAMPLE WORDING — NOT AN OFFICIAL CLOSURE FORM
Use your provider’s current form and accepted authentication.

Date: [date]
To: [DP name and official department/address]
Subject: Request to close [demat account / specified accounts]

Dear Sir or Madam,

I/We request closure of the following account held with you:

Holder name(s), in recorded order: [names]
Demat account identifier: [complete identifier]
Related trading account, if included: [reference or not applicable]

The requested scope is [demat only / trading only / both, as supported by your process]. Please confirm any separate instruction needed for linked services.

Remaining securities: [nil / to be shifted under the enclosed agreed instructions]. If shifting, the receiving account details and required CMR are enclosed. Please advise if any listed balance requires separate handling.

I/We enclose [list the required documents]. Please identify any outstanding dues or incomplete requirements with the relevant description and period, and acknowledge this request with a reference number.

Once processed, please confirm the closure date, account identifier and final status through my/our registered contact details. Please also provide the final statement and details of any applicable refund.

Yours faithfully,
[Required holder signature(s)]
[Registered contact details, where required]

Source: https://marketbycountry.com/research/demat-account-closure#letter